Proposal & Marketing Specialist — Houston, TX

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

ROLE DESCRIPTION & RESPONSIBILITIES

GENERAL DESCRIPTION:

We’re looking for a self-directed Proposal & Marketing Specialist to lead day-to-day proposal, RFP, and bid production for Houston, Austin, and San Antonio. You’ll manage the process from intake and compliance through content coordination, layout, and final submission, partnering with sales and business development teams to deliver accurate, compelling responses on deadline.

Strong graphic design skills are required to turn proposal content into polished, professional submissions and develop the templates, sales collateral, and marketing materials our teams rely on to win work. You’ll also support showroom and event materials and help build our project photo library.

This is a high-impact role during an exciting growth period for the company. You’ll work closely with the Marketing Director and partner day-to-day with sales and business development leaders across all three markets.

DUTIES AND RESPONSIBILITIES:

Proposal Production + Sales Enablement + Marketing Support (80%)

• Manage RFP, proposal, and bid intake, calendars, deadlines, and compliance checklists across all three markets.

• Review solicitation requirements and coordinate the content, documents, and approvals needed for complete, compliant submissions.

• Gather and organize inputs from sales, design, project management, and finance; manage version control, final packaging, and submission.

• Produce proposals, bid decks, and client presentations, applying strong writing, editing, and graphic design skills.

• Maintain the proposal content library, including boilerplate, team bios, project sheets, case studies, project photos, and certifications.

• Develop and maintain proposal and presentation templates that support consistent, efficient production.

• Prepare materials for in-person tours, presentations, and client interviews.

• Track proposal volume, deadlines met, and win/loss results.

• Design print and digital collateral across all sectors: furniture, walls, flooring, A&D, and business development.

• Develop long-form sector booklets, flyers, one-pagers, and case studies.

• Manage print production and vendor coordination.

• Design social media, email, web, and digital assets.

• Design showroom, event, and trade show materials, including invitations, signage, and displays.

• Create co-branded marketing materials and campaigns with manufacturer partners, including Steelcase, following partner guidelines.

• Design business cards, internal collateral, presentations, and other internal design requests.

• Keep a consistent look and message across every channel, sector, and market.

Photography + Asset Library (10%)

• Coordinate professional photographers for completed projects and events.

• Capture original photos of showroom activities, events, and behind-the-scenes work as needed.

• Edit and organize photo assets for social media, the website, case studies, and proposals.

• Maintain an organized, searchable asset library.

Special Projects + Event Support (10%)

• Support the marketing team at events, activations, showroom tours, and openings, including on-site help as needed.

• Contribute to company-wide initiatives and special projects as they arise.

• Be available for occasional evening and weekend work for events and activations.

Key Selection & Success Factors

Required

• 2+ years of proposal, RFP, or bid production experience, including coordinating inputs, managing submission requirements, and meeting firm deadlines.

• 4–6 years of overall experience in proposal production, marketing, graphic design, or a related field.

• Strong graphic design skills, with a portfolio that includes proposals or bids, presentations, multi-page layouts, and marketing collateral.

• Advanced skills in Adobe InDesign, Illustrator, and Photoshop.

• Advanced PowerPoint and Canva skills, including building templates others can use.

• The ability to interpret RFP requirements and organize accurate, complete responses.

• The ability to work independently from brand guidelines and manage multiple projects at once.

• A track record of meeting hard deadlines.

• Excellent attention to detail, plus clear writing and editing skills.

• Bachelor’s degree in marketing, communications, graphic design, or a related field, or equivalent experience.

Preferred Qualifications

• Experience in A&D, construction, commercial real estate, interiors, or the furniture industry, or in B2B marketing with long sales cycles.

• Photography skills, including architectural or interior photography.

• Experience with Adobe Lightroom and digital asset management.

• Familiarity with Microsoft 365, including SharePoint and Teams.

• Print production experience.

Education Requirements

• Bachelor’s degree in Marketing, Communications, Journalism, Graphic Design, Business, or a related field preferred. Equivalent work experience may be considered.

Travel/Work Requirements

• A valid driver’s license and a motor vehicle record that meets company safety, operational, and insurance standards are required. Business travel may include company locations, client sites, project sites, and other off-site destinations.

What Success Looks Like

This role is measured by how well it helps our sales teams win work. Success means accurate, compliant, and consistent proposals at every stage of the sales cycle, sellers confidently using templates on their own, and clear tracking of proposal volume, on-time delivery, and win rates.

First 90 Days

• Proposal intake process and deadline calendar running across all three markets.

• RFP and proposal template library built and in use by sales.

• Working relationships and communication rhythms established with key stakeholders in Houston, Austin, and San Antonio.

• Audit of existing collateral completed, with priority pieces refreshed.

• Partner co-marketing guidelines gathered and first co-branded pieces produced with key manufacturer partners.

• Current photo library and project reference sheets organized

First Year

• Full sector collateral suite completed.

• Sellers across all three markets using updated and consistent templates independently for simpler requests.

• Proposal KPIs, including volume, on-time delivery, and win/loss, reported regularly to leadership.

• Consistent proposal and design support model established across Houston, Austin, and San Antonio.

• Organized, up-to-date photo library supporting social media, case studies, and proposals.

Growth Opportunity

As our marketing team grows, this role can grow with it, including opportunities to lead the proposal function or take on senior design responsibilities.

What to Submit

To be considered, send your resume along with a link to your portfolio. Please include proposal, RFP, or bid examples that demonstrate your role in production, along with presentation and multi-page design samples. Confidential information may be redacted. Photography samples are a bonus.

Interview Process

• Recruiter screen

• Virtual interview with the Hiring Manager (30 minutes)

• Virtual interview with a cross-functional team member (30 minutes)

• Design presentation to a panel of marketing, sales, and leadership (1 hour)

WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving.

• Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per week

• Employee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per week

• Employee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week

• Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day

• Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per day

• Employee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per day

• Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per day

• Employee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hour

• Employee must rarely bend, squat, stoop, or kneel during filing tasks.

• Employee is occasionally exposed to ambient temperatures in the warehouse.

• Work overtime as needed.