Production Coordinator — TalentHop, United States

This is a Fully Remote Job

About Our Client:

The organization operates within the visual effects (VFX) industry, managing episodic and feature projects in a fast-paced, remote production environment. It addresses challenges related to coordination and communication in complex VFX productions by fostering a collaborative setting where organization and clear communication are critical.

About the Opportunity:

The PRODUCTION COORDINATOR role focuses on ensuring smooth operations within the production workflow. This position is responsible for managing communications and deliverables between clients, producers, and the production team, thereby supporting project progress and client satisfaction. The role contributes by maintaining organization, facilitating clear feedback, and managing multiple tasks to keep projects on track.

Responsibilities:

• Take notes during daily sessions and client meetings

• Coordinate and execute client ingest and deliveries

• Create bid documents from established templates

• Manage and mentor production assistants and interns

• Address questions from clients, producers, and other stakeholders

• Review shot tracking assignments and update their statuses

Requirements:

• Excellent client relations skills to interpret and clarify client requests

• Ability to extract clear feedback to advance projects

• Manage multiple client requests with an understanding of urgency

• Maintain a calm and engaged tone in client communications

• Strong teamwork skills collaborating with artists and production staff

• Knowledge of team roles for approvals and answers

• High consistency handling high volume tasks

• Comfortable managing heavy email traffic

• Oversee execution of client deliveries for all temporary and final materials

• Proficiency with VFX production tools, including ShotGrid, Microsoft Office, and file transfer technologies (Aspera, Media Shuttle)

• Ability to create detailed notes during meetings

• Proactive issue anticipation and resolution in production

• Strong verbal and written communication skills, with excellent grammar and spelling

Pay Range and Compensation Package:

• The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors.

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.